George Mason University
Minutes of the Retired Faculty Association – Officers/Chairs Meeting
January 2, 2014, 10:05 a.m. – 11:55 a.m. University Hall, room 4102
Present: Bob Ehrlich, Katherine Haldeman, Julianne Mahler, Jane Razeghi, Janice Sutera, Terry Myers Zawacki
I. The meeting began at 10:05 am.
II. Approval of the Minutes from December 11, 2013 meeting – Approved by e-mail prior to meeting.
III. Purpose of Meeting: Exploration of officer’s roles, short and long-term plans and goal setting for 2014
Agenda topics brainstormed and addressed. Discussion facilitated & comments recorded on white board.
- A. Clarifying Roles and Expectations of Officers – currently
- President/Immediate Past President –
- Website set up and content facilitation for the first 6 months until webmaster identified
- Liaison with HR for broadcast e-mails to retirees
- General business of organization – Point of contact (POC), setting meetings, signing checks, etc.
- VP –
- Special projects that contribute to value of the association, e.g., exploration of Mason RFA account with Mason Foundation, tutoring opportunities, scholarships.
- Exploring alternatives to current bylaws regarding transition plan for assumption of Presidency.
- Treasurer –
- Collect and distribute funds,
- liaison with Mason Foundation,
- budget planning and updates
- Secretary –
- timely and brief minutes of organizational meetings posted to website;
- back up point of contact (POC) for website content
- University Liaison
- Link to University retiree database (n~ 330)
- Link to university-sponsored retirement seminars, events, activities, pre-retirement coaching
- Link to HR for admin space – requested MWF 1-5 pm office space, monthly meeting space, file space, storage space for program supplies
- Committee Chairs – identify and communicate highlights; collection and use of funds?
- Program Chair –
- Identify and plan programs in 6 month increments
- Share highlights/photos of key programs,
- Manage supplies needed for programs with support of University Liaison,
- Program fee collection or delegation of such responsibility?
- Program Chair –
- B. Short Term Plans – financial and communication
- Explore and Assess Membership options further (inclusive, exclusive; programming implications; communication strategies; database management; dues, donations, etc.)
- Arrange for Christine Clark-Talley, Associate Vice President, Mason’s Office of Alumni Relations, to attend an officer’s or founding members meeting regarding the strategies Alumni Relations uses for membership, programming, communication, funding, etc.
- Jane R. will contact “Association of Retirement Organizations in Higher Education” http://arohe.org to gather the info on topics mentioned particularly financial.
- Explore further the Mason faculty’s Arts support group(s) and it’s donations, programming, functioning?
- Charge for featured program offerings to cover costs of event (materials, rentals, food)
- Communication with Mason retirees:
- Provide minutes from all meetings (officers, founding members, general membership) on the website in a timely fashion
- Send invitations to featured events to HR retiree database (about 330 faculty – includes only those retired since 2002). Consider how to track and remove folks from e-mailing list if requested.
- C. Long-term Plans and 2014 Objectives
- Explore and assess value-added propositions for members to donate time, talent, treasure to the association/to Mason
- Website – develop and maintain a site that provides 24/7 virtual access to information and resources for Mason retired faculty based on retiree survey and Founder’s input.
- Objectives for identify webmaster in the next 6 months, continue to update content, give Secretary access to alter website content,
- Assess website usage and ease of use after one year?
- Scholarships or Research support – explore and propose purposes and processes for awarding scholarships to students; funding research, e.g., retiree topics
- Volunteering at Mason
- Tutoring – explore further the extensive tutoring links provided by Mason’s Learning Services/Counseling and Psychological Services (CAPS) http://caps.gmu.edu/learningservices/tutorreferral.php and other services provided by Learning Services http://caps.gmu.edu/learningservices/
- Mentoring and Advising – explore further Mason opportunities to mentor or to advise students and young faculty, e.g.
- MasonLife http://masonlife.gmu.edu/,
- Early Identification Program http://eip.gmu.edu/,
- DreamCatchers http://newsdesk.gmu.edu/2013/11/dream-catchers-program-seeks-mentors-role-models-risk-students/,
- Students as Scholars http://oscar.gmu.edu/fac-staff/Toolbox-Mentoring-Undergraduates.cfm
- Faculty Mentoring http://provost.gmu.edu/faculty-mentoring/
- On-going learning/intellectual stimulation through courses at Mason
- Examine viability of alternatives to current: a) schedule of classes to allow for easier and more creative searching/identification of courses, b) application processes/academic records submission, c) course prerequisites
- On-going learning through programs and events. Four types proposed:
- Interest groups – book club, garden, investment, health, etc.
- Monthly “Featured” events planned and promoted in 6 month increments
- Feb (nano-technology), March – ?, April (observatory viewing), May (hike Great Falls with a geologist)
- Other topics suggested: sustainable gardening, Peter Stearns, nutrition/cooking
- Clearinghouse for Mason-sponsored colloquia opportunities
- Links to local events and organizations, e.g., Folger, OLLI
- Retirement Transitions – contribute talent, advice to Mason-sponsored retirement events/programs
- Awards/Recognition given by the Association – ?
IV. Next Meeting Date for officers and founding members:
Please arrive before 11:00 a.m. to order and pay for your food before the meeting begins. Thanks!
February 4, 2014, 11 am – 1 pm, Johnson Center, 2nd floor in lounge near elevators.
V. Adjournment: 11:55 p.m.